In today’s digital world, a company’s intellectual property is one of its most valued assets. Organizations can save a lot of money and time if they adopt an ownership policy to the use of their intellectual property. It is important for such organizations to protect their intellectual property because it is a way of promoting creativity where no one can duplicate the group’s work. The issue, however, remains a challenge in the digitally developed world of web 2.0 Services where the public can access information and confidential files.
The spread of computing and the Internet have also made it difficult to apply the traditional property intellectual laws, and the question remains,” how can the IP right be protected?” When it comes to embracing the use of cloud services, organizations need to identify and mediate the risks. According to research, (Foresti, Yung, & Martinelli, 2012) it is now easier to monitor the employees’ personal emails accounts and computers which help in locating suspicious trends on the employee part. It is advisable to pick the right provider to prevent sophisticated problems such as a competitive business partner having access to the company’s information (Easttom, 2016). Due diligence should be taken seriously while seeking out protection of trade secrets from the best service provider.
Although a written policy is not sufficient enough and ignoring them has been so much easier, employee understanding and compliance of the system should regularly be tested. Technical policy enforcement measures such as good network administration should be employed. The actions help in limiting the illegal file sharing among the employees and external sources.
Furthermore, it prevents the public from illegal usage of unauthorized software to gain the organizations delicate information. Good networking administration helps in tracking licenses and contracts for access to intellectual property. Finally, in non-technical policy enforcement measures, user involvement in policy decision can be applied to make it more efficient.